We are looking for a talented Personal Secretary responsible for supporting the organization & its group entities. You will be working across end-to-end support functions, including the undermentioned pointers but not restricted to the same across departments and associates.

• Acting as the first point of contact, dealing with correspondence and phone calls
  
  
• Managing diaries and often controlling access to the manager/executive.
  
  
• Booking and arranging travel, transport and accommodation.
  
  
• Organizing/ Coordinating events and conferences.
  
  
• Reminding the manager/executive of important tasks and deadlines.
  
  
• Managing databases and filing systems.
  
  
• Implementing and maintaining procedures/administrative systems
  
  
• Liaising with staff, suppliers and clients
  
  
• Miscellaneous tasks to support their manager will vary according to the sector and the manager’s remit.
  
  
• Reporting to senior management and performing secretarial and administrative duties including taking minutes of meetings.
  
  
• Liaising with internal departments.
  
  
• Scheduling appointments, maintaining an events calendar and sending reminders.
  
  
• Copying, scanning, and faxing documents, as well as taking notes.
  
  
• Preparing facilities for scheduled events and arranging refreshments, if required.
  
  
• Ordering office supplies and replacements and managing mail and courier services.
  
  
• Excellent verbal and written communication skills as they may have to deal with other people on a daily basis
  
  
• Highly organised and good with managing time; ensuring all appointments, meetings, and other demands are well-scheduled
  
  
• Have thorough knowledge of the company and its operations
  
  
• Good with managing and coordinating business staff
  
  
• Can multitask and make quick, critical decisions; able to work well under pressure

jobs@elitebutlers.co.in   | www.elitebutlers.co.in